Multimodal artificial intelligence for automation and transparency in the management of municipal meeting minutes

Authors

Keywords:

Artificial intelligence, multimodal, document management, automation.

Abstract

Objective: As of 2025, multimodal artificial intelligence is being used to automate the transcription, voice recognition, structured generation, and document management of municipal meeting minutes. The objective of this research was to develop a web application to reduce processing times, improve accuracy, and strengthen institutional transparency in the Municipality of Pastaza, Ecuador. Methodology: The study employed a mixed-methods approach, combining agile management techniques and user-centered strategies to ensure both technical effectiveness and social acceptance of the tool. Results and Discussion: The application integrates artificial intelligence components that automatically convert municipal session recordings into structured minutes, ensuring consistency, traceability, and compliance with current legal regulations. The results demonstrated significant improvements in the speed, quality, and accessibility of municipal information, proving that artificial intelligence can transform administrative processes and strengthen public transparency. Conclusion: The proposed solution constitutes a replicable digital government model focused on efficiency, citizen participation, and the technological modernization of the public sector. Contribution: It opens avenues for further research into institutional efficiency, citizen participation, and government transparency.

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Author Biographies

Rita Azucena  Díaz-Vásquez , Regional Autonomous University of the Andes, Ambato, Ecuador

 

 

 

 

Jorge Lenin Acosta-Espinoza, ITCA Higher Technological Institute, Ibarra, Ecuador

Jorge Lenin Acosta Espinoza. Magister en Gerencia Informática. Director de Educación a Distancia y en Línea, Instituto Superior Tecnológico ITCA, jlacosta@itca.edu.ec

 

 

 

 

Andrés-Roberto  León-Yacelga , Regional Autonomous University of the Andes, Ambato, Ecuador

 

 

 

 

Luis Javier  Molina-Chalacan, Regional Autonomous University of the Andes, Ambato, Ecuador

 

 

 

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Published

2026-10-08 — Updated on 2026-10-08

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How to Cite

Díaz-Vásquez , R. A., Acosta-Espinoza, J. L., León-Yacelga , A.-R., & Molina-Chalacan, L. J. (2026). Multimodal artificial intelligence for automation and transparency in the management of municipal meeting minutes. Libraries. Research Annals, 22(No. Especial), 1–11. Retrieved from https://revistasbnjm.sld.cu/index.php/BAI/article/view/1183

Issue

Vol. 22 No. No. Especial (2026): Bibliotecas, Anales de Investigación

Section

Original articles

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Copyright (c) 2026 Rita Azucena  Díaz Vásquez , Jorge Lenin Acosta Espinoza, Andrés Roberto  León Yacelga , Luis Javier  Molina Chalacan

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